Job Responsibilities : Program Coordinator, Mental Health Advancement (2 positions)
Salary : $52,800–$57,149 a year
Company : Mental Health Commission of Canada- English
Location : Temporarily remote CA
Program Coordinator Mental Health Advancement (2 positions)
Manager Mental Health Advancement Programs & Priorities
2 Permanent Full-Time positions
1 Program Coordinator Post Secondary Student Standard
1 Program Coordinator Mental Health and Criminal Justice
July 18 2022 (Interviews may be held prior to the application deadline.)
Starting Salary Range:
$52800 – $57149
The Head Office of the Mental Health Commission of Canada is located on the unceded traditional Territory of the Algonquin Anishinaabe Nation in what is now called Ottawa Ontario. We acknowledge that for thousands of years the Algonquin People protected these lands the Ottawa River Watershed and its tributaries. As a national organization we also acknowledge that we work on the traditional lands of many different nations. Today a path to truth and reconciliation begins with recognizing both the stewardship and the sacrifices of the original peoples. We are committed to recognizing the errors of the past acknowledging the challenges of the present and contributing to a new and equitable relationship with the First Peoples.
The Mental Health Commission of Canada (MHCC) is a non-profit organization created to focus national attention on mental health issues and to work to improve the health and social outcomes of people living with mental illness.
The Commission is seen as a leader nationally and internationally in several areas. Building upon the work done to date the core mandate and the unique position of the Commission and guided by Changing Directions Changing Lives: The Mental Health Strategy for Canada the Commission will focus on work in four key areas: substance use suicide prevention population-based initiatives and engagement. This prioritization will enable the Commission to meet its mandate and have a measurable impact on those living with mental illness as well as their families and caregivers.
Vaccination remains the most effective tool to reduce the risk of COVID-19. MHCC is committed to ensuring the health and safety of our employees in the workplace and therefore MHCC requires proof of vaccination for all employees unless a valid accommodation under legislation exists.
The Manager Mental Health Advancement Programs & Priorities is recruiting for two (2) Program Coordinator (PC) positions.
One PC will provide planning support and senior-level administration primarily to the project team dedicated to the MHCC’s work in mental health and criminal justice. This individual will support the project team in their efforts to develop a National Action Plan to support the mental health of people who come into contact with the criminal justice system in Canada.
Another PC will provide planning support and senior-level administration primarily to the project team dedicated to the MHCC’s work in post-secondary mental health. This individual will support the project team in their efforts related to the MHCC’s leadership role in promoting the National Standard for Mental Health and Well-Being for Post-Secondary Students.
Both PCs will be expected to work collaboratively with team members on all project related activities such as project management stakeholder engagement the organization of internal and external meetings (virtual and in-person) and the creation of knowledge products and related activities in addition to working in collaboration with other MHCC departments.
DUTIES AND RESPONSIBILITIES
- Assist with project administration of above-mentioned projects and support the tracking of work plans;
- Help develop and maintain communications and project progress reports for internal and external stakeholders;
- Support the project team on behalf of the MHCC with managing ongoing stakeholder relationships and national stakeholder engagements – including liaising with and managing stakeholder contact information in client relationship database (Salesforce);
- Support drafting publications reports and/or proposals as deemed necessary;
- Coordinate and track translation communications and other requests involving internal and external support;
- Plan logistics for project-related events and meetings including invitations RSVPs registrations preparation of meeting agendas materials summaries and meeting notes;
- Organize meetings coordinate outreach and take meeting notes where appropriate;
- Organize meeting material including collateral handouts and other education material for conferences meetings and events;
- Provide regular status reports and updates to the manager;
- Confirm external conference attendance details including speaking engagements;
- Assist with creating PowerPoint presentations where necessary;
- Plan and ensure the successful delivery (including all technical aspects) of meetings (virtual and in-person as applicable) for the project and/or the department;
- Assist with tracking project expenses and working with department administrator where necessary;
- Assist with tracking performance measurement indicators;
- Support (with appropriate documentation) project partnerships via contracts memorandums of understanding terms of references etc.;
- Assist the project team in executing on knowledge exchange strategies and activities related to MHCC’s work in this sector; and
- Other duties as assigned.
SKILLS AND EXPERIENCE
- Proven ability to multi-task and support complex projects
- Superior interpersonal organizational negotiation and analytical skills
- Demonstrable success working in fast-paced results-oriented environments in interdisciplinary teams and in partnerships with groups such as policy-makers researchers advocates and service providers
- Advanced proficiency in Microsoft Office and specifically Power Point
- Proficiency in using virtual meeting platforms (Microsoft Teams Zoom etc.) to ensure meetings run smoothly
- The ability to work independently with minimal supervision and within a team
- The ability to learn quickly and independently to exercise good judgement and to demonstrate initiative in a work environment where policies and precedents may not be fully established
- The ability and experience to support knowledge exchange plans
- Resourceful fast-learner and detail-oriented with excellent communication skills
- A college diploma or Bachelor’s degree in a relevant discipline
- Experience in knowledge translation and exchange preferably in the mental health field (a Knowledge Translation certificate is an asset)
- Prior experience working with external stakeholders and multiple industries
- Experience working in criminal justice or post-secondary mental health health or related areas is considered an asset.
- Experience delivering supporting and/or moderating virtual meetings using Microsoft Teams and/or Zoom.
- Project management experience is an asset.
- English Imperative and fluency in French (oral and written) is a strong asset.
- Values and Ethics
- Respectful of Diversity
- Continuous Learning
- Results Management
- Team work and Cooperation
- Oral/Written Communication
- Health Safety and Wellness (physical and psychological)
- Moderate periods of time spent in meeting type settings
- Extended visual requirements (5 plus hours) due to computer related work
- Extended periods of time spent in sitting position (computer work meetings etc. 5 plus hours)
- Moderate requirement for multi-tasking and effectively dividing attention to numerous duties and responsibilities
- High degree of concentration required
- Highly attentive to details
- Low level exposure to extension of work day beyond 7.5 hours
- Possible extended travel requirements (up to 10% and greater at times)
- Moderate analytical and interpretive requirements
- Must be comfortable working in open space environments and/or virtual environments
- Must be able to work effectively from home temporarily or as needed; including the availability of reliable internet and working environment (desk chair etc.); please note that the Commission does not reimburse for internet utilities or other home office type expenses including desks chairs etc.
- Possible infrequent physical demands such as preparing and moving boxes (weight up to 25 lbs) of materials for shipments to conferences and events
- Continuously deadline driven requirements
- Moderate level requirement to maintain concentration for extended periods of time in order to maximize stakeholder engagement perform situational strategic analysis and interpretation of data and minimize errors.
- Capacity to effectively organize and prioritize own work.
- Moderate level exposure to stress resulting from complex interactions stakeholder relations and output requirements.
- Moderate degree of emotional intelligence required to develop and maintain good relationships communicate clearly influence and inspire others work well in a team and manage conflict.
- Responsive to possible rapid changes in priorities.
- Adaptable to change (organizational and environmental)
- Performance goals and objectives are established yearly and regularly reviewed.
As a pan-Canadian organization committed to Reconciliation we encourage applications from individuals who identify as Indigenous (First Nations Inuit and Métis).
The Mental Health Commission of Canada is committed to diversity in the workplace and workplace well-being. As such applications from individuals from diverse backgrounds such as; First Nations Inuit and Métis members of a visible minority group and those with lived experience of mental health problems or illnesses are welcomed and encouraged. The Mental Health Commission of Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Accessible formats and communication support for applicants are available upon request by contacting Human Resources at email@example.com.
While working remotely the Commission will not be responsible to reimburse any internet charges or other home office expenses including utilities or other furniture/equipment related to the ability to work from home.
Please apply for this position on our website at: https://mentalhealthcommission.ca/what-we-do/careers/ and clearly note in your cover letter which position you are applying for.
While we appreciate all applications only those selected for interviews will be contacted.