Job Responsibilities : Grants Coordinator, Sustainable Affordable Housing
Salary : $53,500–$67,200 a year
Company : Federation of Canadian Municipalities
Location : Remote CA
The Federation of Canadian Municipalities (FCM) has been the national voice of municipal government since 1901. FCM is dedicated to improving the quality of life in all communities by promoting strong effective and accountable municipal government. FCM aspires to be an organization that is deeply respectful collaborative empowering and transparent in our work. We have a commitment and passion for strengthening Canada by achieving results for our communities our cities and our workplace and by sharing our knowledge and experience on the world stage so that others may improve the quality of life in their communities.
The cornerstone FCM Program is the Green Municipal Fund™ (GMF) a $1 billion permanent endowment from the Government of Canada. GMF helps local governments switch to sustainable practices faster. Our unique mix of funding resources and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. As a leading catalyst for innovation GMF offers funding (loans and grants) and knowledge for sustainable municipal initiatives designed to support communities to improve air water soil quality and to protect the climate. Through GMF municipalities have built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality. You can find out more about how we’re helping municipalities in this short video or by reading GMF’s Annual Report.
The Grants Coordinator provides assistance and guidance to applicants to the Sustainable Affordable Housing (SAH) Planning Grant and Study offers while providing superior client service. The Grants Coordinator is responsible for reviewing applications for quality completeness and adherence to application criteria summarizing peer review assessments and recommending files for approval. The Grants Coordinator is also responsible for guiding the applicant through contracting execution and fund disbursement processes.
The future of work at FCM includes a commitment to being a more inclusive and anti-racist racist organization with a people centered approach. The incumbent embodies FCM’s commitment to being a healthy diverse inclusive and anti-racist organization.
- Acts as the primary client contact on a grant portfolio of applications and funding agreements through the project cycle responsible for internal and external communications document review keeping accurate and up to date records and ensuring timely processing.
- Conducts an initial review of planning and study grant applications for adherence to eligibility criteria and mandatory requirements.
- Provides focused assistance and guidance to applicants with a view to improving project scope and preliminary work with the aim of converting to future capital project funding whether through GMF or other funding partners.
- When possible sharing relevant knowledge products and capacity building resources both internally and externally to FCM.
- Facilitates and supports the Peer Review process including reviewing scores and comments conducting additional research or consulting with applicants to clarify and/or elaborate content information.
- Writes and reviews application summaries and prepares recommendations for funding and is prepared to answer questions.
- Responsible for the overall preparation and administration of grant funding agreements and contracts within the assigned portfolio which includes consulting with clients on contract terms negotiating where required reviewing and finalizing agreements and obtaining applicable signatures.
- Reviews grant agreements for adherence against mandatory requirements and applicable provincial legislation ensures that it reflects the pre-approved terms and conditions and submits for processing.
- Reviews and recommends disbursement requests and content of progress and final reports based on contract requirements.
- Communicates with direct supervisor and the larger SAH sector team on status of files consults on complex project scope or questions of eligibility
- Monitors contracted projects which may include scope changes and closure memos.
- Reviews project reports identifying significant results or lessons learned which may be used as case studies or to support the development of knowledge/communication products and shares relevant information with the SAH sector team
- Participates as required in cross-functional team project work for GMF and FCM Programs.
- Contributes to ongoing process improvements with Planning Grants and Studies with a focus on improving client service.
Knowledge and Experience
- University degree in public administration social work urban planning environmental studies or sciences or related discipline.
- Minimum of 2 – 3 years of professional experience in project management/evaluation ideally related to one or more technical sustainable community development area or asset management and in a client focused role.
- Strong knowledge and experience in one or more technical areas of sustainable community development and asset management is a strong asset.
- Excellent written and oral communication skills.
- Excellent client service skills.
- Strong organizational skills priority management skills and ability to manage multiple files.
- Detail oriented and strong analytical skills.
- Sound judgment.
- Demonstrated ability to work effectively both independently and as part of a team.
- The ability to work in both official languages is considered a strong asset.
The benefits to joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market FCM’s commitment to employee development and a competitive range of employee benefits and services. FCM encourages flexible work arrangements to support the wellbeing and productivity of employees.
The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity diversity inclusion and belonging where individuals from diverse racial and ethnic identities nationalities social economic status sexual orientation gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.
FCM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.
The future of work at FCM includes a hybrid work model; therefore this role will be a combination of virtual and on-site work. The successful candidate is required live in and be authorized to work in Canada. They are also required to be able to work from home/remotely from within Canada. All in-office work and in-person meetings for work that take place inside and/or outside of the offices located in Ottawa will be subject to FCM’s Safe Workplace Vaccination Policy as well as its health and safety procedures.
It is a mandatory condition of employment at FCM that the successful candidate be fully vaccinated against COVID-19 with vaccines that have been approved by the Government of Canada at least 14 days prior to their start date and will be required to provide proof. If accommodation is required in relation to this condition of employment for any reason pursuant to the Ontario Human Rights Code please contact us at firstname.lastname@example.org directly.
We thank all candidates for their interest; however we will only contact those selected for an interview. All the applications will be kept for six months following the completion of the hiring process.