USPS Jobs Near Me for Program Support Specialist 2022 Urgent Hiring

By | April 13, 2022

Job Responsibilities : Program Support Specialist to COO

Salary : From $29,000 a year

Company : Hampton Roads Community Action Program

Location : Newport News, VA 23607


  • Manage and maintain COO calendar and coordinate all scheduled meetings utilizing various tools not limited to: Office 365 including Outlook Zoom WebEx Google etc.
  • Responsible for the delivery and tracking of all operations mail and/or packages not limited to: printing labels recording tracking information and delivering packages to USPS UPS and FedEx locations as needed.
  • File and organize copies of all payroll notices timesheets check requests purchase orders and credit card receipts.
  • Schedule COO/program staff travel and training expenses reconcile travel and all expenses in alignment with organizational policy.
  • Record and disseminate notes from weekly meetings and assigned subcommittee board meetings.
  • Collaborate with all program components to prepare and coordinate correspondence presentations and reports of the COO.
  • Monitor respond to and distribute incoming and outgoing correspondence and communications for the COO.
  • Collaborate with Executive Assistant to COO to schedule and coordinate all community related activities.
  • Establish and maintain strong relationships with assistants of other departments. o Staff the COO at meetings as directed.
  • All other duties as assigned.


  • Demonstrated ability to prioritize conflicting needs while handling matters expeditiously proactively and following through on projects to a successful completion.
  • Experience with calendar management including the coordination of complex executive meetings.
  • Experience making travel arrangements preparing detailed travel itineraries and agendas.
  • Excellent listening and communication skills: ability to present information professionally concisely and effectively both verbally and in writing.
  • Demonstrate excellent judgement and ability to solve problems.
  • Ability to work independently as well as in a team-oriented environment.
  • Ability to efficiently manage multiple priorities and projects.
  • Strong attention to detail and exceptional organizational skills.
  • Ability to interact with staff at all levels in a fast-paced environment remaining flexible proactive resourceful and efficient with a high level of professionalism and confidentiality.


  • BA/BS required.
  • Expertise in MS Office 365 Adobe Suite video-conferencing software – Zoom Google Webex Microsoft Teams.
  • Ability to develop presentations as directed.
  • Must possess and maintain a valid Virginia driver’s license.
  • Adept at networking building relationships and community engagement.
  • Ability to work across the organization to deliver solutions that meet internal and external objectives.

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