USPS Jobs Near Me for Program Support Specialist 2022 Urgent Hiring

Responsibilities

• Manage and maintain COO calendar and coordinate all scheduled meetings utilizing various tools not limited to: Office 365 including Outlook Zoom Doxy.me WebEx Google etc.
• Responsible for the delivery and tracking of all operations mail and/or packages not limited to: printing labels recording tracking information and delivering packages to USPS UPS and FedEx locations as needed.
• File and organize copies of all payroll notices timesheets check requests purchase orders and credit card receipts.
• Schedule COO/program staff travel and training expenses reconcile travel and all expenses in alignment with organizational policy.
• Record and disseminate notes from weekly meetings and assigned subcommittee board meetings.
• Collaborate with all program components to prepare and coordinate correspondence presentations and reports of the COO.
• Monitor respond to and distribute incoming and outgoing correspondence and communications for the COO.
• Collaborate with Executive Assistant to COO to schedule and coordinate all community related activities.
• Establish and maintain strong relationships with assistants of other departments. o Staff the COO at meetings as directed.
• All other duties as assigned.

Skills

• Demonstrated ability to prioritize conflicting needs while handling matters expeditiously proactively and following through on projects to a successful completion.
• Experience with calendar management including the coordination of complex executive meetings.
• Experience making travel arrangements preparing detailed travel itineraries and agendas.
• Excellent listening and communication skills: ability to present information professionally concisely and effectively both verbally and in writing.
• Demonstrate excellent judgement and ability to solve problems.
• Ability to work independently as well as in a team-oriented environment.
• Ability to efficiently manage multiple priorities and projects.
• Strong attention to detail and exceptional organizational skills.
• Ability to interact with staff at all levels in a fast-paced environment remaining flexible proactive resourceful and efficient with a high level of professionalism and confidentiality.

Qualification

• BA/BS required.
• Expertise in MS Office 365 Adobe Suite video-conferencing software – Zoom Google Webex Microsoft Teams.
• Ability to develop presentations as directed.
• Must possess and maintain a valid Virginia driver’s license.
• Adept at networking building relationships and community engagement.
• Ability to work across the organization to deliver solutions that meet internal and external objectives.