State of Florida Jobs | Staff Assistant | Florida Government Jobs | myflorida Jobs 2022

Requisition No: 552961

Agency: Juvenile Justice

Working Title: STAFF ASSISTANT – 80064433

Position Number: 80064433

Salary: $1104.00 Bi-weekly

Posting Closing Date: 02/02/2022

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

THIS POSITION IS A POOL ANNOUNCEMENT

MULTIPLE POSITIONS WILL BE HIRED FROM THIS ANNOUNCEMENT

LOCATION CONTACT AND LOCATION INFORMATION:

Location: Wildwood Service Center St. Petersburg Florida – Pinellas County

Starting Salary: $1104.00 Bi-weekly. (In accordance with current spending restriction an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate whichever is higher.)

Contact Person: Nivea Malave Administrative Assistant II 727-893-2076

DESCRIPTION:

This position serves as the Purchasing Liaison for the entire Circuit 6 for goods and services. Responsible for the review and approval of circuit expenditures through State Automated Management Accounting System (SAMAS ) / MyFloridaMarketPlace (MFMP) computer system. Prepares reports for Circuit Chief Probation Officer of circuit expenditures. Maintains circuit purchasing card compliance and timely payment of invoices. This position must comply with the requirements set forth in Section 215.422 Florida Statues Prompt Payment Compliance Law in preparing invoices for payment. Coordinates and facilitates Circuit purchasing for Circuit 6 probation units. Performs statistical reporting to the Circuit Chief Probation Officer.

DUTIES AND RESPONSIBILITIES:

Process & distribute a variety of correspondence and drafts responses as needed.

Track and monitor safety related matters throughout the circuit and conduct safety meetings.

Conduct fire drills and monitor the status of safety equipment throughout the circuit.

Must lift up to 30lbs.

Assists the Chief Probation Officer in arranging repairs maintenance and oversight of the state-owned property at the Wildwood Service Center. Adheres to purchasing and prompt payment of goods and services connected to the physical plant of the facility.

Prepares reports as requested by the Chief Probation Officer.

Assist in conducting daily administrative activities/duties and/or directing special projects or activities. Process mail copies route and file documents as instructed.

Maintains Circuit training files including utilizing SkillPro and updating spreadsheets.

Perform back up personnel functions for Circuit 6. Including back up reviews and provides applications to the hiring authority. Receives reviews and follows up as needed in receiving proposed selection packets and provides a complete selection packet to the Chief Probation Officer-SES for review and approval. Maintain Policy and Procedure Manual typing and report preparation including personnel rosters vacancy report O.P.S. overtime reports staff meeting and Circuit Coordinator minutes.

Provide support to Circuit Management Team. Provides training to secretarial staff in the Circuit procedure for purchasing. Responsible for the travel arrangements and travel vouchers of the Circuit administrative staff. Tracks instructions given by Chief Probation Officer performs special assignments research and report preparation.

Tracks the Preventive Maintenance for the State Vehicles as well as maintains the records and coordinates the scheduling of usage.

Performs other related duties as required.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE SKILLS AND ABILITIES:

A high school diploma.

Knowledge of office procedure and practices.

Knowledge of computer software proficiency.

Ability to plan organize coordinate work assignments and prepare correspondence reports.

Ability to understand and apply applicable rules regulations policies and procedures.

Ability to communicate effectively and to prepare correspondence and administrative reports.

PREFERRED QUAILIFICATIONS:

Three (3) years of secretarial/administrative support experience.

Proficiency in Microsoft Office.

Ability to collect evaluate and analyze data relating to administrative functions such as accounting personnel purchasing or report writing

Preference will be given to candidates with knowledge of MyFloridaMarketPlace.

SPECIAL NOTES:

Individuals applying for this position need to list all places of employment to include interning volunteering & all periods of unemployment.

All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida Candidate Profile. Please provide an explanation of gaps in employment. Incomplete candidate profiles will NOT be considered.

All prospective candidates will be subject to a sex offender check criminal background checks (state local and national) and pre-employment drug screening for direct care positions and the successful completion are conditions of employment.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description a valid driver’s license is required. If initially hired with an out-of-state license the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable provided the driver wears corrective lenses while operating the vehicle. And pre-employment drug screening for direct care positions.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.