Job Responsibilities : Office Coordinator
Salary : n
Company : California State University, Sacramento
Location : 6000 J Street, Sacramento, CA 95819 US
Educational requirements : High School
Job No: 506353
Work Type: Staff
Categories: Unit 7 – CSUEU – Clerical and Administrative Support Services Administrative Probationary Full Time
Administrative Support Coordinator II
Priority Application Date (Posting will remain open until filled): Thursday November 11 2021 @ 11:59pm
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 257 and 9 will be given first consideration in the recruitment.
Under the general direction of the New Student Orientation Coordinator the Office Coordinator provides administrative support for all freshman transfer parent overnight online and mini orientation programs serving over 10 000 new students and parents with an annual budget over $900000.
This position requires knowledge of university programs for students and the ability to maintain and develop effective working relationships with a wide range of campus staff students and the general public. This position requires advanced skills which include: training and supervision of student assistants timekeeping and payroll for student assistants procurement travel database management customer relations prioritizing office workload and systems support. The position requires an individual who is self-motivated well organized and displays good judgment.
CSU Classification Salary Range: $ 3352 – $ 5639
Hiring Range: N/A
Salary Grade/Range: 2
Recruitment Type: Regular
Time Base: Full-Time
Pay Plan: 12 Month
Work Hours: Monday – Friday 8am-5pm; Hours may vary depending on department need.
New Student Orientation at Sacramento State assists new students transition to campus by providing programs and services that outline the University’s academic requirements as well as social and developmental opportunities. This includes academic advising and course registration. Orientation is required for all incoming students.
For more information: https://www.csus.edu/apply/student-orientation/
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Additionally incumbents are expected to have a thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program technical/vocational program or their equivalents combined with several years of related office work experience.
- Comprehensive detailed knowledge of University policies and procedures related to mandatory orientation for all first-year and transfer students.
- Thorough knowledge of Microsoft Office products including Outlook Word Excel PowerPoint as well as CMS HR/SA and Financials modules.
- Ability to independently handle multiple priorities and projects related to Orientation.
- Ability to independently interpret and apply policies and procedures using appropriate judgement and discretion to act where precedents do not exist.
- Ability to troubleshoot most office administration problems and respond to questions and requests related to Orientation.
- Ability to anticipate office problems and solutions and their effects on other areas.
- Ability to analyze operational and procedural problems and develop recommend and evaluate proposed solutions.
- Ability to perform business math analyze budgetary data and make accurate projections requiring some inference.
- Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
- Ability to use negotiation and persuasion skills to achieve results.
- Ability to direct and supervise student assistants.
Conditions of Employment
- Ability to pass a background check.
Documents Needed to Apply
Cover letter and resume.
About Sac State
Sacramento State is located in the heart of California’s capital city five miles from State Capitol. The lush 300-acre campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the Farm-to-Fork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million. Sacramento State’s 31000 students come not only from the Greater Sacramento Region but also from across the state country and world. Our 1800 faculty and 1500 staff are committed to meeting our mission: As California’s capital university we transform lives by preparing students for leadership service and success. Sacramento State will be a recognized leader in education innovation and engagement. As the regional hub of higher education Sac State is dedicated to student success diversity equity and inclusion community engagement philanthropy and campus safety.
As evidenced by the values embedded in our Hornet Honor Code Sacramento State is committed to creating an inclusive environment where all faculty staff students and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities life experiences and perspectives that enrich our community teaching and learning.
To learn more about why you should join the Hornet Family please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.
Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .
The University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
COVID-19 Vaccine Certification Information:
CSU requires faculty staff and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: October 28 2021 (2:00 PM)
Applications Closes: Open Until Filled
To apply visit https://careers.csus.edu/en-us/job/506353/office-coordinator
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