Job Responsibilities : Vendor Coordinator (US)
Salary : $47600 per year
Company : TD Bank
Location : Remote US
Educational requirements : High School
TD Bank America’s Most Convenient Bank is one of the 10 largest banks in the U.S. providing more than 8 million customers with a full range of retail small business and commercial banking products and services at approximately 1300 convenient locations throughout the Northeast Mid-Atlantic Metro D.C. the Carolinas and Florida. In addition TD Bank and its subsidiaries offer customized private banking and wealth management services through TD Wealth® and vehicle financing and dealer commercial services through TD Auto Finance. TD Bank is headquartered in Cherry Hill N.J.
TD Bank America’s Most Convenient Bank is a member of TD Bank Group and a subsidiary of The Toronto-Dominion Bank of Toronto Canada a top 10 financial services company in North America. The Toronto-Dominion Bank trades on the New York and Toronto stock exchanges under the ticker symbol TD.
Our role is global in scope and we have just embarked on a journey within our department and more broadly across the organization to transform the way we do sourcing purchasing and vendor management. There are over 200 people in SSG who are located in various TD locations across North America.
Provide coordination specialized administration and basic analytical support.
Support contract tracking and maintenance transaction processing data entry information gathering and verification.
Time horizon and nature of work is focused on day-to-day or weekly activities and department-specific issues.
Works within well-defined parameters and direction of management.
Work closely with team members to provide business / vendor related support within a vendor management office or operational area.
Coordinate with others to organize vendor meetings including preparation of pre-mail materials booking facilities arranging required equipment supporting materials etc.
Acts as a resource to external clients vendors internal business partners / stakeholders to address day to day vendor management office administrative issues / matters.
Support status report generation and keeps team members informed about vendor relationship / initiative status and relevant / useful information related to day-to-day activities.
Consistently exercises discretion in managing correspondence information and all matters of confidentiality; escalates issues where appropriate.
Assist in implementing programs under the direction of others in the vendor management office; communicates with various internal partners and outside vendors as directed to coordinate details.
Employee and Team Accountability
Understand and work towards a shared team/business vision.
Participate fully as a member of the team and contribute to a positive work environment that encourages productivity professionalism and teamwork.
Supports effective on-boarding and off-boarding of resources.
Participate in action planning to address employee survey results.
Adhere to established guidelines of conduct.
Participate in identification of personal development needs and pursue development/career opportunities.
Participate in civic activities to promote growth and development of the community and a positive image for TD.
Conduct contract reconciliation transaction processing data entry information generation and verification.
Administer expense management process ensuring invoices are accurate properly authorized and/or paid in alignment with established approval limits.
Track and report on teams controllable expenses to assigned budgets.
Assist with input of financial data into appropriate systems and understand financial implications.
Creates basic reports to highlight overall team performance/savings/effectiveness.
Contribute to accuracy and integrity of data quality.
Business Operation Accountability
Adhere to internal policies/procedures and applicable regulatory guidelines contribute to the review of internal processes and activities and assist in identifying potential opportunities to improve operational efficiencies. Utilize relevant software and applicable templates to prepare documentation track and monitor information and maintain database(s) if applicable. Deliver on assigned tasks and ensure accuracy in preparing and promptly completing all required supporting documentation (i.e. meeting minutes follow-up on action items reports change requests presentations invoices correspondence / communications tables charts files etc.) Identify and recommend improvements researches and/or investigates issues requiring resolution for own area. Tracks all risk-related policies and required timelines and ensure business and vendor compliance.
High School diploma
Solid organizational skills
Solid computer literacy and proficiency in common PC applications
Ability to maintain confidentiality of records and personal information
Ability to provide consistent support prioritizing tasks based on departmental priorities
Sound knowledge of effective customer service techniques
Strong problem solving and attention-to-detail skills
Demonstrated ability to effectively manage multiple activities and priorities simultaneously
Strong MS Office skills with a focus on Excel skills
Previous Vendor Management and/or Vendor Operations experience considered an asset
Previous Accounts Payable/invoicing experience considered an asset
At TD we are committed to fostering an inclusive accessible environment where all employees and customers feel valued respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live in and serve and creating an environment where every employee has the opportunity to reach their potential.
If you are a candidate with a disability and need an accommodation to complete the application process email the TD Bank US Workplace Accommodations Program at USWAPTDO@td.com . Include your full name best way to reach you and the accommodation needed to assist you with the application process.
EOE/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity.
Job Category – Primary