Pfizer Jobs | Remote Project Administrative Assistant Jobs Apply 2022

Responsibilities:

• Provide day-to-day meeting management support including calendar management meeting logistics (e.g. securing rooms food AV equipment troubleshooting and resolving any issues)
• Handle full spectrum of travel arrangements (i.e. research/book flights hotels and ground transportation; cross-site access passport and visa documents) and itineraries including contingency planning and ad hoc issues management and expense reporting (i.e. creating and submitting expense reports; gathering receipts and charge details AMEX reconciliation)
• Handle all logistical needs related to onboarding a new colleague and ensuring they have the tools and resources to start in a timely fashion
• Provides other administrative support for facility requests office supplies etc as needed
• Independently identify and respond to daily issues that arise; proactively identify resources needed to perform job responsibilities
• Develop understanding of routine aspects of the business and reply to inquiries not requiring supervisor’s direct attention
• Liaise with administrative partners within organization (Field and Headquarters and other regional commercial APs)
• Assist and manage special projects as assigned. Work collaboratively with groups across NAMA including work stream groups and leadership to develop and manage progress against projects and project proposals if and when needed to support the goals of assigned teams
• Collaborate with stakeholders across Pfizer including Finance Global and regional medical affair teams Field Based Medical Pfizer Country Offices (PCOs) Legal WMS

Qualifications:

• Associate’s degree or higher
• Proficient with Microsoft Office 365 products (Teams Outlook Excel Word)
• Experience with Ariba BOD and SharePoint
• Experience with expense reporting and travel expense management
• Project management experience
• Professionalism and good judgment are essential.
• Ability to anticipate needs prioritize responsibilities manage multiple projects simultaneously
• Experience working in Medical Affairs organization is desirable
• Pfizer work experience or knowledge a plus