Personal Assistant Jobs Remote Apply Now 2022 with Limited Opening

Responsibilities

• Coordinate household staff and assist with monthly schedules.
• Identify and oversee various household projects as needed.
• Assist in maintaining the inventory of all household supplies (light bulbs batteries cleaning supplies).
• Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween Christmas).
• Maintain Principals’ personal Google calendars (separate from professional calendars).
• Schedule personal appointments. Calendar items forwarded by Principals.
• Update and maintain Google Contacts. Ensure information is synced to phones.
• Maintain a filing system for household needs (e.g. car registrations maintenance contracts warranties contractor bids etc.).
• Email a daily activities report to Principals.
• Purchase gifts develop and maintain gift tracker and review and audit receipts.
• Keep track of birthdays and other important dates.
• Work with travel concierge and accountant as needed.
• Plan and coordinate the family’s activities and events.
• Assist the HR team of the family office for household staff hiring.
• Conduct phone/video interviews and determine the qualification of candidates.

Requirements

• Proven experience working as a personal assistant is required.
• Experience working in the Hospitality industry or a family office is preferred.
• Vault-like ability to maintain confidentiality and be ultra discreet.
• Demonstrate excellent email etiquette concise and accurate communications.
• Maintain strictest confidences–never disclose Principals’ contact information.
• Flexibility to work weekends and evenings.
• Resourceful in terms of internet search and online shopping.
• Strong work ethic reliable punctual and honest. Practical and efficient.
• Comfortable with iPhone or Android including texting camera phone and smartphone apps.
• Highly organized meticulous detail-oriented and thorough. Able to multitask and prioritize well.
• Positive attitude team player capable of working well with a vast array of high-quality vendors.
• Personable gracious and polite with excellent people skills.
• Excellent command of the English language both written and spoken.
• Proactively identifies and resolves problems.
• Able to work independently but takes direction well from Principals.
• Willing to take a pre-employment psychological exam and drug screen.