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By | April 13, 2022

Job Responsibilities : Invoice Processing Assistant

Salary : $16 per hour

Company : Metropolitan Transportation Authority

Location : Manhattan, NY US

Educational requirements : High School

Responsibilities

  • Process all MTAPD procurement transactions based on MTAPD member approved request form so as to meet the needs of the Department.
  • Enter purchase requisition in the PS for the procurement transactions as applicable.
  • Handle procurement transactions via Department Procurement card or other methods as required
  • Coordinate with Budget and obtain and applicable general ledger and expense codes for each transaction so as to properly deduct from the allocated budget.
  • Ensure timely receiving of invoices and payment through PS receipt process or other methods as applicable.
  • Generate file folder for each transaction starting from approved purchase request form to final payment in accordance with MTAPD procurement process for compliance to Department need or audit if any.
  • Verify and document each receipt of goods and services prior to payment of invoices.
  • Order arrange distribute and stock MTAPD standard office supplies and other equipment and supplies as needed.
  • Provide general clerical assistance as it relates to MTAPD procurement archiving Grant related procurements and filing.
  • Handle and maintain up to date status of all MTAPD contracts and post contract administration and to generate reports as needed.
  • Handle MTAPD employee expense report processing and timely payment and MTAPD memberships.
  • Handle data entry in to MTAPD inventory data base for the Police related property.

Qualifications

  • At least three years of experience using the Microsoft Office Suite and relational databases.
  • Ability to handle and create reports queries in Peoplesoft and MS office.
  • Excellent communication skill to coordinate with various departments within MTA and outside vendors.
  • Knowledge of procurement processes.

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