Job Responsibilities : Invoice Processing Assistant
Salary : $16 per hour
Company : Metropolitan Transportation Authority
Location : Manhattan, NY US
Educational requirements : High School
Responsibilities
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Process all MTAPD procurement transactions based on MTAPD member approved request form so as to meet the needs of the Department.
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Enter purchase requisition in the PS for the procurement transactions as applicable.
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Handle procurement transactions via Department Procurement card or other methods as required
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Coordinate with Budget and obtain and applicable general ledger and expense codes for each transaction so as to properly deduct from the allocated budget.
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Ensure timely receiving of invoices and payment through PS receipt process or other methods as applicable.
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Generate file folder for each transaction starting from approved purchase request form to final payment in accordance with MTAPD procurement process for compliance to Department need or audit if any.
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Verify and document each receipt of goods and services prior to payment of invoices.
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Order arrange distribute and stock MTAPD standard office supplies and other equipment and supplies as needed.
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Provide general clerical assistance as it relates to MTAPD procurement archiving Grant related procurements and filing.
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Handle and maintain up to date status of all MTAPD contracts and post contract administration and to generate reports as needed.
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Handle MTAPD employee expense report processing and timely payment and MTAPD memberships.
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Handle data entry in to MTAPD inventory data base for the Police related property.
Qualifications
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At least three years of experience using the Microsoft Office Suite and relational databases.
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Ability to handle and create reports queries in Peoplesoft and MS office.
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Excellent communication skill to coordinate with various departments within MTA and outside vendors.
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Knowledge of procurement processes.
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