Medical Data Entry Jobs from Home Canada

By | July 4, 2022

Job Responsibilities : Administrative Assistant

Salary : 17 per hour

Company : Canadian Mental Health Association, York

Location : Remote CA

Message about our hiring and operating practices during the COVID-19 pandemic

One of the fastest growing branches of CMHA the Canadian Mental Health Association York Region and South Simcoe (CMHA-YRSS) provides 30+ mental health and addiction programs to adults youth (age 12+) family caregivers local businesses and community organizations. Providing a safe environment for our staff and clients is of the utmost importance to us and we continue to closely follow COVID-19 protocols and directives from Public Health.

We have recently started testing a Hybrid Work Arrangement that provides our employees with the flexibility of working from home and on-site within a connected and collaborative team environment while continuing to make the needs and preferences of our clients and community our top priority. Each CMHA-YRSS program and department has developed a unique Hybrid Work Plan that meets the needs of their team and clients and supports the vision of the agency.

Rest assured that your well-being is our top priority and we have appropriate health and safety measures in place at each stage of the recruiting process and throughout our operations.

Why work for CMHA York Region?

We are a team committed to our vision of mental health support for all. We offer an inclusive innovative and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth safety and well-being of employees and offers:

  • Competitive Total Compensation (including salary benefits pension)
    • HOOPP (Healthcare of Ontario Pension Plan)
    • Comprehensive Health Benefits
  • Robust Performance and Career Development program
  • Learning & development opportunities

Learn more about us by visiting:

All CMHA-YRSS employees are required to be vaccinated (COVID-19) as a condition of hire.

We are looking for an Administrative Assistant to support our Finance Team.

Closing Date: June 10 2022

Permanent: Full-Time 35 Hours per Week Evening Hours and Weekends may be required

Benefits: Full Extended Health & Dental Life Insurance EAP STD LTD & Healthcare of Ontario Pension Plan (HOOPP). Generous paid time off including vacation sick personal days.

Location: In accordance with current Public Health directives interviews and training may be conducted remotely (via Zoom or Microsoft Teams) or onsite respecting physical distancing depending on the nature of the session. This role works on-site Monday-Friday with equipment provided by CMHA. The successful candidate will work primarily from our Newmarket office (1101 Nicholson Road Unit 5 Newmarket ON L3Y 9C3). May be required to occasionally travel within York Region & South Simcoe for training or meetings.

Job Profile:

The purpose of this position is providing administrative clerical and operational support to Finance department in CMHA-YR.

The Administrative Assistant provides administrative coordination and clerical support to the supervising VP Finance & Technology as well as Senior Manager Finance. This may include data entry handling correspondence handling telephone calls with clients internal and external partners in a sensitive and diplomatic manner organizing and coordinating meetings and overseeing office activities. The administrative team provides backup to each other.

Key Responsibilities:

  • Establishes good relationships with clients and their families and external service providers as well as staff of CMHA-YR in performing reception duties
  • Provides reception services at all times during office hours including triage and coordination of communications between team and external partners callers and visitors and staff of CMHA-YR
  • Provides information in person and by phone mail and fax concerning CMHA-YR programs acting as a centralized resource for housing legal financial and addiction related information dissemination
  • Ensures that the clerical needs of CMHA-YR managing incoming and outgoing correspondences providing photocopying faxing couriering of materials etc. and form dissemination to appropriate individuals and teams etc.
  • Review information on new referrals requests and acquired additional information as required and enters information into computer system
  • Maintains an efficient filing system as well as computerized record system and statistical information
  • Prepares requests for release of medical records ensuring client authorization and release of information forms are signed and maintains records of requests for information
  • Ensures that any sensitive and confidential information is maintained in a safe and secure manner
  • Coordinates and schedules for the leader-concerned calendar meetings and teleconferences; prepares and organizes meeting agendas minutes and related documents
  • Provide administrative support the Audit Finance & Resource (AFR) committee of the Board responsible for preparation of meeting materials meeting coordination and preparation of minutes
  • Attends and provides support in department meetings and/ or external meetings if required
  • Assists in coordination activities related to training events including travel arrangements use of equipment etc.
  • Organizes internal and external meetings
  • Assists with research presentations project plans reports and communication materials


  • Post-secondary education in administrative clerical or related area
  • Exceptional computer skills for a networked office including MS Word Excel Access Outlook and PowerPoint
  • Superior organization time management and planning skills
  • Exceptional interpersonal communication and customer service skills
  • Ability to maintain confidentiality
  • Ability to multi-task and prioritize workload
  • Ability to work independently as well as function as part of a multi-disciplinary team
  • Ability to be proactive and take initiative where required


  • 2 years administrative and/or clerical experience related to office management is preferred
  • Knowledge and experience in supporting Board Committee meeting including minute taking for board or committee meetings


  • Awareness of mental health system and mental illness

The statements above are intended to describe the general nature and level of work being performed by an individual assigned to the job. This information is not constructed to be an exhaustive list of responsibilities duties and skills required of incumbent in the job.

This positions reports to and is supervised by Interim VP Finance and Facilities.

Working Conditions: Works extensively at a desk remotely or in office using a computer and possibly a headset with microphone up to seven (7) hours a day. Works in any combination of standard office environment in a shared office space or remotely (i.e. from home). Weekend and evening hours may be required.

Disclaimer: In keeping with mental health reform best practices funding and direction this position may later require knowledge skills abilities and working conditions not noted here.

To request this posting in an alternate format or to request accommodation in the application process email

Application Procedures:

If you are interested in this opportunity please click on the apply button and proceed to upload your cover letter and resume.

Complete the application form and submit the following:

  • Cover letter with 300 words or less and tell us why you would want this role and why you should be considered for the position (PDF or Word)
  • Resume (PDF or Word)

CMHA-YRSS supports the recovery of people with mental illness and promotes diversity in the workplace. We welcome all applicants including persons with lived experience women aboriginal people people with disabilities and members of the 2SLGBTQ+ visible minority and immigrant communities to apply.

While we thank all candidates for their interest only those selected for an interview will be contacted.

Click Here : Apply Now