Hiring Remote 2022

By | August 8, 2022

Job Responsibilities : Personal Assistant (Remote)

Salary : $62,400 – $102,000 a year

Company : Excellence Services, LLC

Location : Remote US

REMOTE ONLY.

$62400 to $102000 + Benefits. DOE.

Up to 20% performance-based Bonus.

Job Type: Full Time (40 hours/week) Non-Exempt/Hourly. Weekend availability required

Full-time Typically Monday-Friday. On-call as needed.

ABOUT US:

Excellence Services LLC is a professional private-owned company that provides luxury service for one HNW family exclusively. We help our client enjoy their life and encourage employee success.

SUMMARY:

Primary responsibilities of the Remote Personal Assistant will include providing the Principals with information support at any time; performing research data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff.

PRIMARY DUTIES:

Research & Exploration

  • Collect information perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems.
  • Observe and participate in the daily work to continuously optimize the workflow & process improve team efficiency and reduce the interventions by Principals.

Household & Home Office:

  • Schedule and work closely with other staff on various household projects.
  • Maintain a household vendor list. Build strong relationships with vendors.
  • Coordinate household staff and assist with monthly schedules.
  • Identify and oversee various household projects as needed.
  • Assist in maintaining the inventory of all household supplies (light bulbs batteries cleaning supplies).
  • Maintain and update household manuals.
  • Maintain an approved product list for home and personal items including sourcing information.
  • Monthly/weekly purchase order submission get approval place orders and track delivery status.
  • Prepare and submit expense reports.
  • Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween Christmas).
  • Maintain Principals’ personal Google calendars (separate from professional calendars).
  • Schedule personal appointments. Calendar items forwarded by Principals.
  • Update and maintain Google Contacts. Ensure information is synced to phones.
  • Maintain a filing system for household needs (e.g. car registrations maintenance contracts warranties contractor bids etc.).
  • Email a daily activities report to Principals.
  • Purchase gifts develop and maintain gift tracker and review and audit receipts.
  • Keep track of birthdays and other important dates.
  • Work with travel concierge and accountant as needed.
  • Plan and coordinate the family’s activities and events.
  • Assist with personal archival projects.

HR Responsibilities:

  • Assist the HR team of the family office for household staff hiring.
  • Conduct phone/video interviews and determine the qualification of candidates.

REQUIREMENTS:

  • Bachelor’s degree or above.
  • Proven experience working as a personal assistant is required.
  • Excellent learning ability and has a passion for exploration research and analysis.
  • Experience working in the Hospitality industry or a family office is preferred.
  • Vault-like ability to maintain confidentiality and be ultra discreet.
  • Demonstrate excellent email etiquette concise and accurate communications.
  • Maintain strictest confidences–never disclose Principals’ contact information.
  • Flexibility to work weekends and evenings.
  • Must be very technically savvy. Experience with G-suite.
  • Resourceful in terms of internet search and online shopping.
  • Strong work ethic reliable punctual and honest. Practical and efficient.
  • Comfortable with iPhone or Android including texting camera phone and smartphone apps.
  • Highly organized meticulous detail-oriented and thorough. Able to multitask and prioritize well.
  • Positive attitude team player capable of working well with a vast array of high-quality vendors.
  • Personable gracious and polite with excellent people skills.
  • Excellent command of the English language both written and spoken.
  • Proactively identifies and resolves problems.
  • Able to work independently but takes direction well from Principals.
  • Flexible and able to accommodate spontaneous changes to routines and plans.
  • Long-term intent.
  • Must be legally authorized to work in the United States without sponsorship for employment visa status.
  • Able to pass an extensive background check credit and reference checks.
  • Willing to take a pre-employment psychological exam and drug screen.

OUR CORE VALUES:

  • Principal’s First*

Highly Private Clients are the focus and Principals are the Clients.

  • Learn from mistakes

Brave to face and admit the truth. Learns and grows from mistakes. Makes thoughtful choices and changes to avoid mistakes or at least low-cost mistakes. High-cost or repeated mistakes will lead to disciplinary action.

  • Conscientious

Finish duties conscientiously effectively and promptly.

  • Dedication*

Be dedicated. Keep improving.

  • Accountable*

Due diligence. Be accountable.

  • Independent*

Think and act independently.

  • Resilience*

Do not complain or shy away from assigned works. Confronts difficulties bravely. When the going gets tough the tough get going.

Job Type: Full-time

Pay: $62400.00 – $102000.00 per year

Benefits:

  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental Pay:

  • Bonus pay

Work Location: Remote

Click Here : Apply Now