Executive Assistant

By | November 2, 2022

Job Responsibilities : Executive Assistant

Salary : $72051 per year

Company : The Humane League

Location : Remote US


The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years we’ve grown to a staff of 90+ talented individuals dispersed across the country and around the world.


The Humane League is seeking a highly organized and proactive Executive Assistant to support the President and Chief of Staff. The Executive Assistant is an invaluable member of the team keeping the President and Chief of Staff abreast of current issues and streamlining workflow. The Executive Assistant works independently on a variety of projects and tasks displaying a high degree of sensitivity and discretion as well as excellent organizational writing editing and tech skills.

The position offers an exciting opportunity for an enthusiastic confident and proactive individual to work closely with the leadership of a top-rated international farmed animal protection organization. The Executive Assistant reports to the Chief of Staff and works closely with the President.

This is a full-time remote position. This position requires domestic travel this is equivalent to approximately 2 trips per year for retreats with the option to travel more frequently to conferences and other meetings based on business need. We are only able to consider applicants who reside in the United States and possess United States work authorization.

We will be holding a webinar on Wednesday November 9 2022 at 5:00pm PDT/6:00pm MDT/7:00pm CDT/8:00pm EDT for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Caroline Mills Chief of Staff; Karina Wen Executive Assistant; and LaKeisha Arndt Talent Acquisition Manager. If you’re interested please register here. As it’s a webinar you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on November 10th.

Your responsibilities include but are not limited to:

  • Proactively support the President and Chief of Staff streamlining executive leadership processes and thinking creatively and independently about how best to save or optimize the team’s time. Seek opportunities offer suggestions and provide feedback to ensure the President and Chief of Staff are able to focus on high impact work. Track prioritize and follow up on incoming issues and concerns addressed to the senior leadership team and determine the appropriate course of action referral or response.

  • Manage the President and Chief of Staff’s calendars strategically preventing and resolving conflicts to optimize their time. Coordinate with internal and external stakeholders to schedule meetings and workshops often across many time zones. Keep the President and Chief of Staff well-informed of upcoming commitments and responsibilities to ensure that key deadlines are met.

  • Coordinate org-wide processes with many moving pieces. Proactively communicate with colleagues to ensure that expectations are clear and deadlines are met.

  • Plan domestic and/or international travel for the President and Chief of Staff. Research and book flights accommodations and meeting locations and complete expense reports.

  • Conserve executives’ time by reading researching drafting editing and routing correspondence including presentations proposals reports and emails. Collect synthesize format and proofread information for internal and external documents.

  • Coordinate preparation and logistics for Board meetings as well as other meetings and off-site gatherings led by the President or Chief of Staff. Serve as a liaison to staff and the board communicating effectively with external stakeholders including coalition partners donors and consultants.

  • Provide other administrative support as needed. May assist other Senior Leadership staff with administrative issues and preparation of materials.

The ideal candidate will possess most if not all the following qualities skills and characteristics:

  • Drive for excellence: Ambitious and dedicated to preserving the high quality of the organization’s the President’s and the Chief of Staff’s work while also interested in exploring ways to build upon current processes to improve efficiency and results.

  • Collaboration: Lead with integrity and mutual respect. Able to collaborate effectively with a wide range of people representing various backgrounds identities and levels of experience. High degree of emotional intelligence to understand and address the needs of those they work with.

  • Good Judgment: The ability to exercise good judgment and diplomacy in a variety of situations is critical. Able to safeguard confidential information and perform duties with a high level of discretion.

  • Problem-solving: Forward-looking thinker who anticipates needs actively seeks opportunities and proposes solutions with solid decision-making capability. A can-do attitude is a must along with the ability to think steps ahead. Possess the confidence to offer direct feedback and suggestions to the President and Chief of Staff and hold colleagues accountable to ensure work is on track.

  • Communication: Extraordinary written and verbal communication skills. Able to communicate clearly and effectively and to interact with all stakeholders in a positive professional and friendly manner. Must be an excellent writer and proof-reader well-versed and comfortable with drafting and editing professional correspondence.

  • Organization: Exceptional attention to detail highly organized and able to manage multiple simultaneous projects. Utilizes effective time management to plan prioritize and complete work in a fast-paced environment. Able to manage complicated scheduling and other complex processes.

  • Flexibility: Able to prioritize multiple goals simultaneously and adjust to rapidly shifting priorities. High tolerance for ambiguity and complexity and able to adapt to changing business needs while being efficient with limited resources.

  • Independence: Must be self-directed and able to take initiative. Exhibits solid decision-making skills. The ideal individual is a highly resourceful team player with the ability to also be extremely effective independently.

  • Tech-savvy: Demonstrated ability to learn new software quickly and independently. Efficient at online research. Highly proficient in using contemporary office software applications Experience with any of the following is a plus: G Suite (docs sheets drive calendar slides forms) Slack Asana.

Salary range $66467 – $72051 to commensurate with experience. We do not make offers or negotiate outside of the posted salary range.

This position will close on Tuesday November 22 2022 at 12:00pm ET.

The initial application review will happen after the application closing date above. Once your application has been reviewed you will be notified via email with further details on the status of your application. If a candidate is moved forward the interview process will be as follows:

  • Work Simulation Exercise (90 minutes completed remotely)

  • First Interview (50 minutes via video call)

  • Final Interview (50 minutes via video call)

Employees enjoy full medical coverage optional dental and vision packages a 401(k) retirement plan pet care & Rx discount plans working from home up to 12 weeks of paid parental leave for eligible employees paid holidays flexible vacation time professional development and the supportive environment at The Humane League!

At The Humane League (THL) animal welfare is at the forefront of our everyday work. As such many of our staff are vegan by personal choice and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply no matter where you are in your journey to end the abuse of animals raised for food.

The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women people of color people with disabilities and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity all qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin disability age or veteran status.

The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process please complete this form to let us know the nature of your request and your contact information.

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