Executive Assistant

By | September 12, 2022

Job Responsibilities : Executive Assistant

Salary : $25,000 – $30,000 a year

Company : Sunshine Scholars Academy

Location : Remote US

Educational requirements : High School

Our Corporate office is looking for a talented tech savvy and experienced Executive Assistant to join our staff! We are a childcare center serving the Eastern Carolina area with a commitment to top notch childcare services. As Executive Assistant you will work directly with the CEO and assist with the multitude of tasks. This is a fantastic opportunity for someone who is looking to gain critical knowledge and experience!

Description

Responsibilities:

  • Manage the executive’s calendar including appointment schedule by planning and scheduling meetings conferences teleconferences travel and prioritizing the most sensitive matters.
  • Organize meetings including scheduling sending reminders and organizing catering when necessary for company
  • Conserves executive’s time by reading researching and routing correspondence; and collecting and analyzing information.
  • Provide administrative assistance such as writing and editing e-mails drafting memos and preparing communications on the executive’s behalf
  • Maintaining comprehensive and accurate records
  • Perform minor accounting duties
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing database backups.
  • Develops and maintains meeting minutes for the executive.
  • Make proactive or strategic decisions that can optimize operations.
  • Train other staff on company policies and best practices
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Manages small special projects; delegating tasks as required.
  • Answer phone calls in a polite and professional manner
  • Organizing meetings including scheduling sending reminders and organizing catering when necessary
  • Act as a point of contact between executive and others in a polite and professional manner
  • Performs other administrative tasks as required.
Must-Haves:

  • High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science business administration or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
  • Great interpersonal skills. Must know how to speak with people at different levels of seniority relate well and clearly convey updates or requests.
  • Able to suggest or make adjustments to projects without needing to involve manager.
  • Must keep pace with executive’s changing needs.
  • Experience with Project Management tools video conferencing tools G-Suite tools creating custom online forms and other tools
  • Experience with booking travel & associated software
  • Excellent written and verbal communication skills
  • Extensive knowledge of proper administrative practices including but not limited to developing and maintaining reports maintaining schedules.
  • Must be dynamic and accustomed to working in a fast-paced environment.
Schedule:

  • Monday to Friday
  • Weekend availability

Salary

$25000 – $30000 per year

Click Here : Apply Now