Entry-level Payroll Coordinator (100% Remote)

By | October 8, 2022

Job Responsibilities : Entry-level Payroll Coordinator (100% Remote)

Salary : $59100 per year

Company : EmployBridge, LLC

Location : Remote US

Changing lives one day at a time!

The Entry-Level Payroll Coordinator works under the supervision of the Payroll Manager or Payroll Director and assists in the preparation and maintenance of payroll; and other related duties as required. The Payroll Coordinator possesses strong customer service skills and excellent communication skills.

Entry-Level Payroll Coordinator Opportunity:

  • Process Payroll:
    • Process a small full cycle Bi-Weekly Payroll from start to finish.
  • Enter employee’s personal information and payroll changes into payroll database.
    • Review Pre/Post Tax Deductions to ensure Taxable Wages are calculating appropriately.
    • Calculate new hire pay termination pay and any required adjustment to normal pay
    • Run and review payroll balancing reports
    • Process Overpayments and Demand Letters
    • Ensure that computing withholding and deductions are done correctly
    • Manage and Process workflow to ensure all payroll transaction will be processed accurately and timely.
    • Prepare and distribute paper checks or ACH Payments when necessary.
    • Process manual checks such as terminations missed hours deduction refunds or other discrepancies
    • Process ACH rejects Stop Payment and Voids
    • Determine payroll liabilities and funding.
    • Research analyze and resolve payroll related problems or questions timely by collecting and analyzing information
    • Maintain employees’ confidence and protect payroll operations by keeping information confidential.
  • Garnishment Administration:
    • Liaison to 3rd Party for garnishment processing.
    • Garnishment Submission to 3rd Party.
    • Garnishment Refunds Submission to Payroll Coordinator.
    • IRS Locked In Letters Submission to Payroll Coordinator.
    • Garnishment Refund Validation.
    • Respond to inquiries from vendor regarding garnishments and levies.
    • Maintain garnishment documentation according to department standards.
  • Timekeeping:
    • Execute time and attendance processing and load interface files into the payroll.
    • Assist with tracking down missing timesheet hours.
    • Assist employees and supervisors with timesheet entry.
    • Timesheet and paycheck edits post timesheet deadline.
    • Daily Timesheet error alert resolution.
    • Obtain Timecard approvals for hours above the per pay period threshold.
    • Historical Time Off Submission to Payroll Coordinator.
    • Timesheet Entry reminder email.
    • Reset Negative PTO Balances.
    • Record timesheet adjustments post timesheet deadline.
  • Administration:
    • Time and Garnishment Reporting.
    • Provide backup support covering department email box & HD Ticket Coverage Back Up
    • Deliver historical W2 and paychecks to employees.
    • Tax Notice Submission to 3rd Party.
    • Manage payroll files and storage
    • Team Mail Processing.
    • Team PTO Coverage
    • Perform other duties or special projects as required or assigned.


Entry-Level Payroll Coordinator Qualifications and Preferences:

  • Previous experience in a payroll department preferred.
  • Working knowledge of UltiPro is a plus
  • Experience in data collection entry and reporting.
  • Strong math and numerical skills.
  • Ability to handle multiple tasks under tight deadlines
  • Extremely detail-oriented with strong organizational and follow-up skills as well as experienced in handling multiple priorities simultaneously
  • Excellent communication abilities with aptitude in problem-solving.
  • Outstanding time management skills.
  • Proficiency with Microsoft Office applications: Word Excel Outlook
  • Ability to work overtime when needed


The EmployBridge Story:

EmployBridge is the largest light industrial staffing supplier in the United States and a preeminent resource for
professional staffing. We offer local expertise and service through our 600+ branches. We provide a full range
of employment solutions from recruiting and pre screening high-performance candidates to delivering
expertise in risk management and on site services. Our reporting and technical solutions have no equal in t

EmployBridge offers a competitive benefits package that includes Medical/Dental/Vision prescription drug
benefits 401(k) paid time off and holidays a wellness program and more. We also offer a variety of career
paths and encourage promotion from within.

At EmployBridge we operate an entire family of specialty staffing companies that include: ResourceMFG
Select Staffing ProLogistix ProDrivers RemX Specialty Staffing Westaff and Remedy Intelligent Staffing. To
find out more visit us at www.employbridge.com

EmployBridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified
applicants will receive consideration for employment without regard to race color religion sex sexual
orientation gender identity national origin age marital status disability military or veteran status
genetic information or any other characteristic protected by federal state or local laws.

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