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By | July 7, 2022

Job Responsibilities : Guest Services Mgr

Salary : $73400 per year

Company : James NoMad NYC

Location : New York, NY 10016 US

Highgate Hotels:

Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York Boston Miami San Francisco and Honolulu with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands legacy brands and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York Chicago Dallas London Miami and Seattle. www.highgate.com.

Location:

The James New York – NoMad offers ‘urban explorers’ a calm and cool experience in NYC. Situated on the corner of 29th Street and Madison Avenue the 337-room luxury boutique hotel is in the heart of Manhattan’s desirable NoMad neighborhood. The hotel boasts a modern yet classic design acclaimed signature restaurant Scarpetta cocktail lounge The Seville and creative programming.

Overview:

The Guest Services Manager is responsible for ensuring the operation of the Guest Services Concierge and Uniformed Services/Transportation in an attentive friendly efficient and courteous manner providing all guests with quality service prior to and throughout their stay while maximizing room revenue and occupancy.

Responsibilities:

  • Respond to all guests’ requests problems complaints and/or accidents presented at the Front Desk or through reservations comment cards letters and/or phone calls in an attentive courteous and efficient manner. Follow up to ensure guest satisfaction.
  • Motivate coach counsel and discipline all Guest Services personnel according to Highgate Hotel S.O.P.’s.
  • Carry a cell phone at all times.
  • Prepare and conduct all Guest Services interviews and follow hiring procedures according to Highgate Hotel S.O.P.’s.
  • Develop employee morale and ensure training of Guest Services personnel.
  • Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance monitor credit report and maintain close observation of daily house count. Monitor selling status of house daily i.e. flash report allowances etc.
  • Attend daily and monthly Rooms Merchandizing meetings.
  • Participate in required M.O.D. program as scheduled.
  • Review Guest Services staff’s worked hours for payroll compilation and submit to Accounting on a timely basis.
  • Prepare employee Schedule according to business forecast payroll budget guidelines and productivity requirements.
  • Ensure that no-show revenue is maximized through consistent and accurate billing.
  • Maintain Highgate Hotel S.O.P.’s regarding Purchase Orders vouchering of invoices and checkbook accounting.
  • Ensure that Wage Progress Productivity and the Ten Day Forecast are completed on a timely basis according to Highgate Hotel S.O.P.’s.
  • Maintain a professional working relationship and promote open lines of communication with managers employees and other departments.
  • Work closely with Accounting on follow-up items i.e. returned checks rejected credit cards employee discrepancies etc.
  • Operate all aspects of the Front Office computer system including software maintenance report generation and analysis and simple programming.
  • Monitor proper operation of the P.B.X. console and ensure that employees maintain Highgate Hotel S.O.P.’s in its use.
  • Ensure staff greet and welcome all guests approaching the Front Desk in accordance with Highgate Hotel S.O.P.’s.
  • Ensure implementation of all Highgate Hotel policies and house rules. Understand hospitality terms.
  • Ensure sign off of all Service Standards by Position for Guest Services staff.
  • Assist in preparation of revenue and occupancy forecasting.
  • Ensure logging and delivery of all messages packages and mail in a timely and professional manner.
  • Must maintain constant communication with Housekeeping Reservations and the Credit Manager.
  • Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.
  • Coordinate all aspects of the ongoing implementation of the Highgate Hotel philosophy of service.
  • Ensure correct and accurate cash handling at the Front Desk.
  • Follow and enforce all Highgate Hotel credit policies.
  • Ensure that employees are at all times attentive friendly helpful and courteous to all guests managers and other employees.
  • Maintain and monitor Lost and Found procedures and policies according to Highgate Hotel standards.
  • Establish and maintain key control system.
  • Ensure participation within department for monthly Highgate Hotel team meeting.
  • Focus the Guest Services Department on their role in contributing to the Guest Service and audit scores.
  • Monitor all V.I.P.’s special guests and requests.

Qualifications:

  • At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year college degree and at least 1 year of related experience.
  • Supervisory experience required.
  • Must be proficient in Windows Company approved spreadsheets and word processing.
  • Must have a valid driver’s license from the applicable state.
  • Long hours sometimes required.
  • Light hours sometimes required.
  • Light work – Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly to lift carry push pull or otherwise move objects.
  • Maintain a warm and friendly demeanor at all times.
  • Must be able to effectively communicate both verbally and written with all level of employees and guests in an attentive friendly courteous and service oriented manner.
  • Must be effective at listening to understanding and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Approach all encounters with guests and employees in an attentive friendly courteous and service-oriented manner.
  • Attend all hotel required meetings and trainings.
  • Participate in M.O.D. coverage as required.
  • Maintain regular attendance in compliance with Highgate Hotel Standards as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming which include wearing nametags.
  • Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
  • Maximize efforts towards productivity identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems including anticipating preventing identifying and solving problems as necessary.
  • Must be able to understand and evaluate complex information data etc. from various sources to meet appropriate objectives.
  • Must be able to maintain confidentiality of information.
  • Perform other duties as requested by management.

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