Contract Specialist

By | November 3, 2022

Job Responsibilities : Contract Specialist

Salary : $81000 Per Year

Company : US Food and Drug Administration

Location : Remote US

Duties

  • Serve as a Contract Specialist responsible for:
  • All aspects of the procurement process from receipt of requisition to recommendation for award to post-award administration for the procurement of a variety of commodities and supplies/services in support of agency Center activities nationwide.
  • Procurement planning developing acquisition strategies developing solicitations and coordinate formal source selection processes negotiating and awarding of contract and contract closeout processes.
  • Contracts covering a period of more than one year. Typical contract types include Firm-Fixed-Price Time-and-Materials Labor-Hour and Cost-Reimbursement (CR).
  • All Requirements related to Government furnished property or facilities and any special provisions or clauses appropriate for the specific requirement.
  • Providing technical advise and recommendations on the acquisition principles and regulatory and procedural guidance.

Requirements

Conditions of Employment

  • Citizenship Requirement: You must be a U.S. Citizen to be considered for this advertisement unless explicitly stated otherwise.
  • Direct Deposit: You will be required to have all federal salary payments electronically deposited into a bank account with a financial institution of your choice.
  • Background Investigation Requirement: All employees must pass a security investigation. Failing to pass the background check may be grounds for removal or legal action. If hired you may be subject to additional investigations at a later time.
  • FDA participates in e-Verify: All new hires must complete the I-9 form; this information will be processed through e-Verify to determine your employment eligibility. If a discrepancy arises you must take affirmative steps to resolve the matter.
  • Certification of Accuracy: All information concerning eligibility and qualification is subject to investigation and verification. False representation may be grounds for non-consideration non-selection or appropriate legal action.

Qualifications

The position of Contract Specialist falls under the
1102
occupational series. To qualify for this position at grade GS-
13 you must meet
Time-in-Grade
requirements by 11:59 pm EST on 11/10/2022.



Basic Requirements


A. Completion of all mandatory training listed in FAC-C Level III or a DAWIA Level III certification for progression to GS-13 or higher level contracting positions including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position and must have provided the knowledge skills and abilities to perform successfully the work of the position.

AND

B. A 4-year course of study leading to a bachelor’s degree that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting business finance law contracts purchasing economics industrial management marketing quantitative methods or organization and management.

C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade unless granted a waiver under Paragraph D.

D. Waiver: When filling a specific vacant position the senior procurement executive of the selecting agency at his or her discretion may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority based on demonstrated analytical and decision making capabilities job performance and qualifying experience. With respect to each waiver granted under this Paragraph D the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Training Requirements:
Completion of mandatory training is required for Federal Acquisition Certification

(FAC-C) Level III. A copy of a current Level III certification must be uploaded.

http://www.fai.gov

Minimum Qualifications:

Specialized experience is experience that equipped the applicant with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. The specialized experience must demonstrate one year of full-time work experience or the equivalent if part-time (for example an employee working 20 hours per week for a 12-month period should be credited with 6 months of experience.) Experience may have been obtained in either the federal service or its equivalent with state or local government the private sector or nongovernmental organizations.

GS-13
: You must have 1 year of specialized experience equivalent to at least the GS-12 in the Federal service which includes:

1.) Reviewing acquisition packages; creating and posting solicitations; receiving and

distributing technical proposals.

2.) Coordinating and leading price/cost analysis of proposals; conducting contract negotiations.

3.) Writing award recommendation memoranda preparing contract award documents and awarding contracts.

4.) Conducting pre-award surveys and pre/post-award conferences; reviewing and determining sole source

justifications and performing post-award contract functions.

All qualification requirements must be met by 11:59 pm (Eastern Time) on 11/10/2022. If after reviewing your resume and/or supporting documentation a determination is made that you have inflated your responses when compared to your background information you may be deemed ineligible or your score may be adjusted to more accurately reflect your skills and abilities. You must continue to meet all requirements through the hiring process.

You may be asked to provide additional information at a later time. All interview requests and selection decisions are at the full discretion of the hiring office.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date . To verify your application is complete log into your USAJOBS account https://my.usajobs.gov/Account/Login select the
Application Status link and then select the
M
ore Information link for this position. The Details page will display the status of your application the documentation received and processed and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Education

TRANSCRIPTS:
Positions which are scientific or technical in nature often have very specific educational requirements. You must submit an official transcript unofficial transcript or a list including courses grades earned completion dates and quarter and semester hours earned. If you are using education completed in foreign colleges or universities see the Foreign Education section below for additional requirements.

Pay careful attention to the Qualifications and Education sections to identify vacancies where a transcript is required. Even if you hold a similar position or are a current employee you are not exempt from transcript requirements.

Electronic Transcript Caution: If you have obtained your transcripts electronically the file might contain security measures that could prevent our application system from reading the file. Therefore you should consider asking the institution to provide the file in a non-secured electronic format. Alternatively you could scan or take a photo of the printed copy of the transcript. If your uploaded transcript cannot be read by our system you may receive consideration and credit for the information we can access.

See the Application Manager Documentation for tips on submitting your paper-based documents.

FOREIGN EDUCATION
Applicants using part or all of their education completed outside of the U.S. to meet the qualification requirements must have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the U.S. We will only accept the completed foreign credential evaluation.

To be acceptable the foreign credential evaluation must include/describe at a minimum the following information: (1) The type of education received by the applicant; (2) The level of education in relation to the U.S. education system and state that its comparability recommendations follow the general guidelines of the International Evaluation Standards Council; (3) The content of the applicant’s educational program earned abroad and the standard obtained; (4) The status of the awarding foreign school’s recognition and legitimacy in its home country’s education system; and (5) Any other information of interest such as what the evaluation service did to obtain this information the qualifications of the evaluator and any indications as to other problems such as forgery. Note: Some positions require the completion of specific courses or a specified number of credit hours. Therefore the foreign credential evaluation should provide information similar to that of an official transcript to include a list of the courses taken quarter and/or semester hours awarded the cumulative grade point average (GPA) honors received if any date degree awarded.
Applicants can request an evaluation from a member organization of one of the two national associations of credential evaluation services listed below:

  • National Association of Credential Evaluation Services (NACES)
  • Association of International Credentials Evaluators (AICE)

Credential evaluations are not free and applicants are responsible for the cost of the selected service.

For more information about this requirement please visit the
U.S. Department of Education website for Foreign Education Evaluation

Additional information

For more information about announcement closing see:
https://www.usajobs.gov/Help/faq/job-announcement/expiration/

Additional Conditions of Employment:

  • Pre-employment physical required: No
  • Drug testing required: No
  • License required: No
  • Mobility agreement required: No
  • Immunization required: No
  • Bargaining Unit: Yes 3591 National Treasury Employees Union (NTEU)
  • Telework eligible position: No

Additional Information:

  • Incentives may be authorized; however this is contingent upon funds availability. If authorized certain incentives will require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives include the following: moving expenses recruitment or relocation incentive; student loan repayment superior qualifications appointment creditable service for annual leave for prior non-federal work experience or prior uniformed military service etc.
  • Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.
  • If you are serving or have served in the last 5 years (from 11/10/2022) as an Executive Branch political Schedule C or Non-career SES appointee HHS/FDA may be required to obtain approval by the Office of Personnel Management (OPM) prior to beginning employment. You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF) in Section 5 where the legal authorities are listed. If you have served or are currently serving you must provide a copy of your SF-50 Notification of Personnel Action documenting this appointment. In addition you will be required to respond to the question in the assessment and certify your responses to the questionnaire. See Political Appointee FAQ – OPM for more.

All requirements must be met by the closing date of this announcement (11/10/2022); only education and experience gained by this date will be considered. You must continue to meet all requirements throughout the entire hiring process.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

This is a direct hire announcement. Traditional rating and ranking of applications and veterans’ preference does not apply to this vacancy. We will evaluate you against the basic qualifications. Qualified applicants will be referred for consideration in accordance with the Office of Personnel Management direct hire guidelines. Note: Volunteer experience can also be used as qualifying experience.

Once the job opportunity announcement closes (at 11:59 pm Eastern Time on 11/10/2022) a review of your résumé and supporting documentation will be conducted the information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment and then whether you are qualified for this particular position. If after reviewing your resume and/or supporting documentation a determination is made that you have inflated your responses when compared to your background information you may be deemed ineligible.

If you are referred to the hiring manager for consideration you may be further evaluated based on an interview; review of requested work samples writing samples most recent performance evaluation(s) or professional references; or results of an oral presentation or work-related test. Failure to comply with any of the additional assessment requirements will result in removal from further consideration. These assessment methods/tools may also be listed under Key Requirements.

Interagency / Career Transition Assistance Program (I/CTAP): Well-Qualified is defined as an applicant who meets the qualification standards and eligibility requirements for the position including minimum educational and experience requirements; any medical qualifications and suitability; is able to perform the essential duties of the position with or without reasonable accommodation; meets any applicable selective placement factors for the position (such as the ability to speak a specific language or any other factor required immediately upon hire); and is able to satisfactorily perform the duties of the position upon entry. Learn more on the USAJOBS Career Transition Assistance Site.

Please follow all instructions carefully. Errors or omissions may affect your eligibility.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent part-time temporary or an intermittent employee. You may be eligible for the following benefits however check with your agency to make sure you’re eligible under their policies.

    • Professional Certification
    • Resume
    • Transcript

    A document that is required must be submitted by
    all applicants
    because the document is needed to verify your qualifications education or other eligibility information. Failure to provide one of the documents in the list below may result in your application being considered incomplete.

    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • PCS Orders
    • Professional Certification
    • Resume
    • Separation Notice (RIF)
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript

    These documents
    may be required for some applicants
    . Applicants relying on education to qualify those seeking consideration under a special hiring authority or those who need to verify a license or certification will need to submit appropriate supporting documentation from this list.
    RESUME REQUIREMENTS:

    The federal government has very specific resume requirements. If you have not written a federal resume before you should watch this
    Resume Writing Tutorial
    video on the USAJOBS YouTube channel or read through a helpful
    Resume Writing FAQ on the USAJOBS Help Site to learn what details you should and should not include in your resume.

    At a minimum your resume should list the position title employer start and end dates (including month and year) salary (or grade and step) hours worked per week and a list of duties performed or accomplishments for EACH position listed. A CV (curriculum vitae) may not contain enough information to meet these resume requirements.

    Displaced employees:

    If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP you must still be found well-qualified for this position. See the
    How You Will Be Evaluated section for the agency’s definition of well-qualified.
    Learn more on the
    USAJOBS Career Transition Assistance Site
    .

    Learn more about supporting documents and documentation requirements on USAJOBS:

    • How to Understand the Required Documents Section
    • What Types of Documents May I Need?
    • How to Manage Your Documents on USAJOBS

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    To apply for positions with the Food & Drug Administration you must have a USAJOBS Login.GOV account and be signed in to that account before you click Apply Online. See the USAJOBS Help Site article How does the application process work? for more on this process. Additionally you must provide a resume and any required supporting documentation listed on the announcement and you must complete all assessment questionnaires BEFORE 11:59 pm Eastern Time on the closing date of this announcement 11/10/2022. We recommend that you start the application process early enough that you can complete and submit your application before this deadline.

    Please note that you cannot submit documentation or make changes to your application after the close date.

    If you would like to learn how to use USAJOBS including: accessing and managing your account adding saved documents building a resume or starting an application; we recommend you visit the USAJOBS How To site and read up on any topic that you need help with. This site is located at: https://www.usajobs.gov/Help/how-to/. Additionally if you need technical assistance with USAJOBS (such as account issues) please visit the main USAJOBS Help site at: https://www.usajobs.gov/Help/. FDA’s Applicant Help Desk is not able to support USAJOBS-related issues.

    The Food & Drug Administration uses a system called Application Manager (USA Staffing) to post jobs and accept applications. If you are not familiar with Application Manager or encounter any difficulty with the site we recommend that you review the Applicant HELP Site at: https://help.usastaffing.gov/Apply/index.php?title=Applicant. This help site contains step-by-step instructions for completing the application process submitting documentation and completing questionnaires and should be very helpful to you!

    You are encouraged to apply online. Applying online will allow you to review and track the status of your application. The FDA will provide reasonable accommodation to applicants with disabilities who are not able to apply online. If you need a reasonable accommodation for any part of the application process please contact the Applicant Help Desk. Decisions on granting a reasonable accommodation will be made on a case-by-case basis.

    If after reviewing the USAJOBS and Application Manager help sites you’re not able to find the answer to your question or concern or if you wish to request a reasonable accommodation please contact the FDA Applicant Help Desk at 888-478-4340 or e-mail QuickQuestions@fda.gov. The Applicant Help Desk is staffed between the hours of 7am and 6pm Eastern Time Monday through Friday except for government holidays. If you contact the Applicant Help Desk please provide the following Vacancy Identification Number (VIN) 11693529 so that we may assist you faster.

    Agency contact information

    FDA Applicant Help Desk

    Phone

    888-478-4340

    Email

    quickquestions@fda.gov

    Address

    FDA Office of Operations

    10903 New Hampshire Ave

    Silver Spring MD 20993

    US

    Next steps

    Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols such as protocols related to masking physical distancing testing travel and quarantine.

    Once your application is submitted you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We strive to make selections within 45 days of the closing date of this announcement.

    You will receive application status updates by email and on USAJOBS as the process unfolds.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

  • Professional Certification
  • Resume
  • Transcript

A document that is required must be submitted by
all applicants
because the document is needed to verify your qualifications education or other eligibility information. Failure to provide one of the documents in the list below may result in your application being considered incomplete.

  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • PCS Orders
  • Professional Certification
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

These documents
may be required for some applicants
. Applicants relying on education to qualify those seeking consideration under a special hiring authority or those who need to verify a license or certification will need to submit appropriate supporting documentation from this list.
RESUME REQUIREMENTS:

The federal government has very specific resume requirements. If you have not written a federal resume before you should watch this
Resume Writing Tutorial
video on the USAJOBS YouTube channel or read through a helpful
Resume Writing FAQ on the USAJOBS Help Site to learn what details you should and should not include in your resume.

At a minimum your resume should list the position title employer start and end dates (including month and year) salary (or grade and step) hours worked per week and a list of duties performed or accomplishments for EACH position listed. A CV (curriculum vitae) may not contain enough information to meet these resume requirements.

Displaced employees:

If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP you must still be found well-qualified for this position. See the
How You Will Be Evaluated section for the agency’s definition of well-qualified.
Learn more on the
USAJOBS Career Transition Assistance Site
.

Learn more about supporting documents and documentation requirements on USAJOBS:

  • How to Understand the Required Documents Section
  • What Types of Documents May I Need?
  • How to Manage Your Documents on USAJOBS

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

  • Career transition (CTAP ICTAP RPL)

    Federal employees who meet the definition of a surplus or displaced employee.

  • The public

    U.S. Citizens Nationals or those who owe allegiance to the U.S.

Clarification from the agency

You must be a U.S. Citizen or U.S. National. Foreign nationals or legal permanent residents are not eligible for consideration. This is a direct hire authority announcement. Traditional federal rules regarding rating ranking and veterans’ preference do not apply. This vacancy will also be used to clear CTAP/ICTAP.

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